Documents that are used in the project or become part of the project record, but are not submittals, have what fate?

Documents that are used in the project or become part of the project record, but are not submittals, have what fate?

• A. They are discarded after use
• B. They are stored in the contractor's office only
• C. They become part of the project record
• D. They are sent to the owner's archive

Answer: (C)

Documents that are used on the job or become part of the project record, even though they aren’t submittals, are kept as part of the project records. These items capture decisions, field conditions, communications, and other activities that document how the project was executed. Keeping them for reference, audits, and closeout ensures there is a complete history of the project for accountability and future maintenance. They aren’t discarded after use, nor limited to the contractor’s office, and they aren’t automatically sent to an archive unless the contract requires it.

Documents that are used on the job or become part of the project record, even though they aren’t submittals, are kept as part of the project records. These items capture decisions, field conditions, communications, and other activities that document how the project was executed. Keeping them for reference, audits, and closeout ensures there is a complete history of the project for accountability and future maintenance. They aren’t discarded after use, nor limited to the contractor’s office, and they aren’t automatically sent to an archive unless the contract requires it.